Reservations are required for individual and group tours. Call or email us and we will be happy to accommodate your request. However, to offer our couples full privacy, we do not offer tours during the day of an event.
Once you have decided on your date, you will have exclusive access to the property and grounds for up to twelve hours (which includes set-up and tear-down time). The venue can be accessed starting at 11:00AM to 11:00PM. If additional hours are requested, a $300.00/hr charge will be incurred. We can accommodate parties of up to 275 guests, and we provide you with (13) 60” round tables, (14) 8’ farm tables (275) white grain cross-back chairs for indoor use and outdoor use. Additional rentals can be easily arranged for through one of our preferred rental vendors. We only host event per day.
Dates are reserved on a first-come, first-serve basis. To secure a date, The Grand Ivory must receive a completed and signed contract and 50% of the rental fee. Discussion of dates does not guarantee a reservation.
In order to be fair to everyone, we do not offer discounts. However, Monday–Friday and Sunday events have a lower rental fee than Saturday events, and are a great way to keep room in the budget. As a special exception, we are offering a 2017 wedding promotion. $2,000 off Saturdays & $1,000 off Fridays and Sundays.
We are dedicated to hosting no more than one event per day, and all of our pricing is based on exclusive use of The Grand Ivory for up to 12 hours. We do not offer discounts for reception only events.
Venue reservation fees and all payments made, regardless of due date, are non-transferable and non-refundable if you cancel the event. We highly recommend that in addition to purchasing Wedding Liability Insurance, you also purchase Wedding/Event Cancellation Insurance which would cover any unexpected change of plans.
before your event
You will not be permitted to begin set-up the day before your event. All setup will be restricted to the rental period. If extra hours are desired the morning of your event, those can be purchased at $300/hr.
Two meetings will be scheduled and those will take place 60 days prior and 15 days prior to the event date. At the 60-day meeting, you are expected to provide a full list of your vendors. Fifteen days prior to the event, you are expected to provide your final floor plan & final headcount.
An event coordinator is NOT included in the venue fee. The Grand Ivory does have a preferred vendor list that includes a selection of coordinators.
Yes, the rental fee includes a one-hour rehearsal time. Rehearsal times are based on venue availability. If an event is booked after you have chosen your rehearsal time, the booked event will take precedence and your rehearsal time will be rescheduled. You will be notified as soon as a conflict occurs.
Yes, The Grand Ivory venue fee includes the use of the Bridal cottage as well as the Groom’s cottage on the day of your wedding. The cottages can be accessed as early as 11:00AM on the day of your event.
The Grand Ivory will provide tables, indoor chairs and outdoor chairs for use included in the rental price. We do not provide linens, silverware or plates.
All floor plans are due 15 days prior to your event. After you book with us, we send you an invite with the layout of The Grand Ivory using AllSeated.com. This website allows you to customize your seating and table arrangements however you see fit.
Can I hire my own vendors (caterer, coordinator, DJ, etc.), or must I select from a preferred vendor list? If I can bring my own, do you have a list of recommended vendors?
The Grand Ivory provides a preferred vendor list, but allows the use of outside vendors. It is your special day which is why we want to provide you with the vendors of your choice.
during your event
The only adhesive material allowed on the walls, floors, or wood pillars is stage/drafting/painters’ tape or gaffers tape. All other decorations must be freestanding. You may use candles as long as they are enclosed in glass and the flame does not reach higher than 2” below the height of the glass. No confetti, rice, bird seed, balloons, wish lanterns, or glitter will be allowed.
Valet parking is not included in the rental fee. However, you may opt to use one of our preferred valet vendors or vendor of your choice to allow a valet option for your event. Guests will pull into the circle drive located in front of the main buildings and their car will then be parked in the designated lot. Our parking lot can accommodate up to 275 guests. Please be advised, guest are not permitted to leave their vehicles at the venue overnight.
Although alcohol and bar service is NOT provided, we do provide the use of a bar in the reception barn. You must have a TABC Certified Bartender if you choose to serve alcohol at your event. TABC Bartenders must serve all alcohol from behind the bar. Caterers or a bartending service will take the responsibility and liability of alcohol service.
A security officer is required at all events where alcohol is present. This service must be contracted 30 days prior to the event, and proof of booking is required.
We require that each of our couples obtain event insurance for $1,000,000 liability, and if you are serving alcohol, you are required to get the additional alcohol insurance. It is a great idea to add on cancellation insurance to cover you in case anything happens prior to your event. This can be purchased through wedsafe.com and typically cost around $175.00.
Your pets may be allowed to be a part of your outdoor ceremony, but are not permitted inside the buildings.
after your event
Set up and take down of floors/tables/chairs are included in the venue fee. However, all items brought by you, your vendors, or your guests are to be removed from the indoor space by the end of your rental period. The kitchen and bar should be free of food and beverages and wiped down. You are responsible for making sure that your vendors are completely finished and out by the end of your 12 hour time frame. The Vendors are responsible for removing their trash.